Frequently Asked Questions
How do I register for the tour
REGISTRATION INSTRUCTIONS CHECKLIST: DEADLINE = MAY 1st MEMBER REGISTRATION [Save while you work - SUBMIT at the bottom: 20-minute window] RETURNING ARTISTS: (Is all your information is correct?) ___ Enter your email address and Password (Click Forgot Password if needed or send your email request to email@example.com) ___ CONTINUE NEW ARTISTS: ___ Enter your email address. ___ Create a Password (minimum of 6 characters) AND Confirm Password. ___ Click CREATE ACCOUNT ENTER YOUR DETAILS: FOR BROCHURE ONLY: ___ DESCRIPTION: written in the 3rd person. Absolute maximum is 25 words ___ IMAGE: Square: height/width = 400 pixels (Width NO LESS than 400 pixels) ___ CONTINUE. ___ CHOOSE YOUR DATES. ___ JOIN A GROUP (must have permission to participate from the group manager listed on website) ___ CONTINUE ___ CHOOSE PAYMENT OPTION (by check or PayPal.) ___ “REGISTER & PAY NOW” (amount to be paid and address where to send it shows up here) NEW & RETURNING ARTISTS: EDIT YOUR PROFILE: ___ Address: where you are showing, not where you live if that is different. ___ Is your website correctly written with http://www. ___ Add social media pages. Open your [FB] page; double-click in the search window of your browser. Copy that address and paste it in the correct box. ___ Check Handicap Accessible box if appropriate. (Most returning artists who are accessible already have that box checked.) ___ Google Map Link: Instructions are in FAQs under Artist Registration. ___ If you want to embed a video, click on WHAT’S THIS for instructions. FOR WEBSITE ONLY: NOT FOR BROCHURE: ___ ARTISTS BIO: 3rd person information about you and your artwork. Be creative. No word limit. ___ CATEGORIES: Check, or uncheck as appropriate. ___ PICTURES: five+ images looks good – change them periodically. NOTE: if you are writing in a word document to paste into the AOS site, do not use shortcuts. You must use COPY and PASTE from your browser’s pull-down menu.
What towns are included in the AOS tour?
Andover, Ashford, Bolton, Brooklyn, Canterbury, Chaplin, Columbia, Coventry, Eastford, Hampton, Hebron, Killingly, Lebanon, Mansfield, Plainfield, Pomfret, Putnam, Scotland, Stafford, Thompson, Tolland, Union, Willington, Windham, Woodstock, Sterling. This list is in our By-Laws.
I live outside of the participating towns. Can I participate in the tour?
If you live outside of the towns listed in the By-Laws, the only way you can participate is if you find a venue within these listed towns to show your works.
How do I set up the Google Map location on my page?
1: Go to Google Maps.com in your browser. 2: Type in your full address on the left. 3: Check to make sure the map is accurate. 4: Below your address is a blue image, and below that are four options. 5: Click on "share" option on the left. 6: Copy that URL 7: Return to your AOS page and using the pull down menu, paste that URL into the google map location. If you need help, email Aline at firstname.lastname@example.org
I want to participate in a group. What groups are available to me?
To join a group, you must have permission from the person in charge of that group. You will find that information with each group listed below: Ashford: Babcock Library: 25 Pompey Hollow Rd. Contact Cheryl Ray: email@example.com Chaplin: Library Annex: 132 Chaplin St, Contact XXXXXXXX Coventry: Maple Brook Studio, 950 MainStreet, Coventry. Contact: Aline Hoffman: firstname.lastname@example.org (Full) Hampton: Community Center: 178 Main St. Contact Elizabeth Lindorff: email@example.com Mansfield Library Group: 54 Warrenville Rd. Contact Blanche Serban, - firstname.lastname@example.org Mansfield/Storrs: Mill Works: 1733 Storrs Rd. Tolland Group: (Full) Tolland: Artsake: 273 Tolland Stage Rd. Contact Jennifer Hopkins: email@example.com Tolland: Lady's Mantle: 162 Anderson Rd. Contact Mary Leonard: firstname.lastname@example.org Willimantic: 31 Moulton Court: Contact Gabe Zane: email@example.com. Willington: Mill Works: Contact Dot Drobney for more information: firstname.lastname@example.org 156 River Road, Willington, CT
Visiting a Studio
Are the artist venues handicap accessible?
Check on our website for the artists you wish to visit. If you don't see a handicap accessible icon then we suggest you contact the specific venues you wish to visit to check. Some places are, some places are not. You will find phone numbers and email addresses of each artist on the brochure and here on our website.
Do artists accept credit cards? Checks?
Please check with each artist you are visiting. Some accept credit cards and/or debit cards, some do not.
What is the price range of the work at each studio?
To find this out, please contact the artists you are interested in visiting.
Tell me about the AOS signs.
You are responsible for two different types of signs: Event Signs (belong to AOS) and Location Signs (belong to the artist). You are expected to pick up 2 - 3 Event Signs from your Region Manager in a timely manner and to place them in different locations, never all in one area (only one of these at the entrance of your space). Location signs have a blank yellow circle for artists to add their studio number and are to be placed where guests can easily see them - only on the days you are open. (Numbers may change each year.) If it is a hardship for you to pick up signs from the Region Manager in the town you are showing, contact Pat Ferguson at email@example.com to let her know that it is better for you to pick up from the Region Manager where you live. At the end of the tour: take in all signs from their various locations by the first Monday evening at the latest. Event signs are to be returned to your Region Manager within one week of the end of the tour. The signs with your studio number are yours to keep. Please update your number each year if it changes.
Am I responsible for Event Signs if I'm in a group show?
Yes. Find strategic locations for your three signs. If you live and show in two different areas, place your signs where you live. (In 2016 each artist was only responsible for two signs)
Am I required to attend the Annual Meeting?
Your presence is not required however it is highly desired. This is the planning meeting, an opportunity to be heard, to make suggestions, to consider changes. We do ask that you bring an example of your work to the Annual Meeting so that everyone can see what their peers are doing.
* Participants agree to have a working email address (or at least access to one). * Participants agree to review and respond to messages (when a response is required) from any AOS Board Member in a timely manner. All emails from Peggy Church with !!AOS in the subject are directly related to the tour.
Does an participating artist have to be open all five days?
There are five choices for days open during the registration process, They are: 1. Open all five days. 2. Open Four days: Saturday and Sunday of both weekends. 3. The first weekend only - Friday, Saturday and Sunday. 4. The first weekend only - Saturday and Sunday. 5. The second weekend only
With our new easier to read and handle format, we still aren't sure if we should call it a brochure or a tour guide. Participating artists are expected to pick up their tour guides from their Region Manager in a timely manner. In past years each participant has been responsible for distributing 100 - 150 brochures.
Who is my Region Manager
Region 1: Stafford, Tolland, Union: Susi Kindle-Byers: firstname.lastname@example.org Region 2: Ashford, Eastford, Willington, Chaplin: Frietha Lawrence: email@example.com Region 3: Pomfret, Putnam, Thompson, Woodstock, N. Grosvenordale: Lynda Hennigan: Lynda.firstname.lastname@example.org Region 4: Danielson, Killingly, Plainfield, Sterling, Brooklyn, Canterbury, Hampton, Scotland: Anna Mancini: email@example.com Region 5: Mansfield, Willimantic, Windham: Shauna Shane: firstname.lastname@example.org Region 6: Andover, Bolton, Columbia, Coventry, Lebanon: Barbara Timberman: email@example.com
What is the role of a Sponsor of AOS?
Sponsors are usually local businesses who wish to support local artists.
Are there any restrictions for Sponsors?
Yes. Sponsors cannot be galleries or other places that show the work of artists who are not paid participants of the Artists Open Studio Tour.
How would I go about becoming a Sponsor?
You would click on "Sponsors" on the main menu. This brings you to all the information you would need. At the bottom of that page you will find a downloadable form. If you do not have the ability to download that form, email me, Aline Hoffman, at firstname.lastname@example.org to request this form.